|
FORM |
PURPOSE |
WHEN TO USE |
WHERE TO SEND |
|
Assessment Request Form
(Form 14) |
To record when students are ready to be assessed |
Club to submit to branch (through Surf Guard) for the allocation of an assessor and assessment |
Club to forward to Branch Secretary/ Administrator for endorsement. Branch to return with assessment |
|
Assessor Application Form
(HRS102-E) |
Registration form for assessors. Identifies what qualified assessors the branch has and what awards they are eligible to assess |
Probationary assessors to complete. Form to be signed by mentor and sent to Branch Education Officer |
Completed form sent to Branch Education Officer for endorsement by the Branch Education Committee |
|
Assessor Re-endorsement Form
(HRS109-E) |
Registration form for an assessor who wishes to continue to assess in the new season |
Needs to be completed and sent to the Branch Education Officer with VET logbook by 31st December each year |
All assessors are required to send this form with their VET logbook into the Branch Education Officer along with other forms associated with re-endorsement |
|
Award Pre-requisite Confirmation
(HRS113) |
Form provides confirmation member has required pre-requisite awards |
Members to complete form if wish to complete training at a branch other than their own |
Member to take form with them to training at another branch |
|
Branch Education Committee Agenda
(QMS010-B) |
Form provides suggested agenda items |
In preparation for Branch Education Committee Meetings |
To those attending Branch Education Committee Meetings |
|
Change of Details in SurfGuard
(CAD203-C) |
Form is to be completed by a member who wishes to update their details in Surf Guard |
Complete form when member changes contact details, i.e. address |
Form is to be given to club/branch Surf Guard Registrar to be entered into Surf Guard |
|
Club Trainer Application Form
(HRS101-D) |
Registration form for club trainers. Identifies what qualified trainers clubs have and what awards they are eligible to train |
Probationary trainers to complete. Form to be signed by mentor and sent to Branch Education Officer |
Completed form sent to Branch Education Officer for endorsement by the Branch Education Committee |
|
Club Trainer Re-endorsement Form
(HRS114-B) |
Registration form for a trainer who wishes to continue to train in the new season |
Needs to be completed and sent to the Branch Education Officer by 31st December each year |
All trainers are required to send this form into the Branch Education Officer along with other forms associated with re-endorsement |
|
Course Enquiry Form
(CAD202-B) |
Planning tool to assist clubs in knowing what awards their club members are interested in obtaining so they can organise these courses |
Write in the interested persons contact details whenever there is an enquiry about a course. Use in conjunction with Training Management Plan to develop training calendar |
Used by all club members involved in training or administration of training courses. Should be kept in an easily assessable, central location in the club |
|
FORM |
PURPOSE |
WHEN TO USE |
WHERE TO SEND |
|
Culturally & Linguistically Diverse – Student Assessment Form
(ASS308-B) |
Private and confidential document that is used to identify students with special needs who may need alternative/specific learning methods |
Trainers/facilitators may use this if they identify in the beginning of a course that some students may have learning difficulties |
Trainer/facilitator should keep these forms on them or at least have access to these forms in the surf club |
|
Facilitator Application Form
(HRS103-F) |
Registration form for SLSNSW facilitators. Identifies what qualified facilitators the branch has and what awards they are eligible to facilitate |
Probationary facilitators to complete. Form to be signed by mentor and sent to Branch Education Officer |
Completed form sent to Branch Education Officer for approval from the Branch Education Committee before sending to SLSNSW for endorsement |
|
Facilitator Re-endorsement
(HRS110-E) |
Registration form for a facilitator who wishes to continue to facilitate in the new season |
Needs to be completed and sent to the Branch Education Officer with your VET logbook by 31st December each year |
Branch Education Officer to check form & VET logbook for 100 points. Branch Education Committee to approve and then send form to SLSNSW for endorsement |
|
Hazard Record Form
(OHS502) |
To record any hazards identified in the training environment so hazard can be dealt with |
When a hazard or possible risk is identified (i.e. broken step) |
Trainers, assessors, facilitators to complete and forward to club/branch management to rectify |
|
FORM |
PURPOSE |
WHEN TO USE |
WHERE TO SEND |
|
Improvement Request
(EAI403-D) |
To ensure that any problems are detected, identified, isolated and corrected in a prompt and isolated manner |
Completed by member on a matter raised at a meeting or issue recorded in the improvement log |
Sent to the Branch Education Committee for review. Branch Education Officer to forward to SLSNSW Manager Education |
|
Induction Checklist
(HRS116) |
To ensure all trainers, assessors and facilitators are inducted correctly |
Checklist is to be completed by all trainers, assessors and facilitators prior to undertaking the delivery or conduct of assessment |
Completed form to be filled in trainer and assessor file at branch. Form to be attached to facilitator application form and sent to SLSNSW |
|
Internal Proficiency Validation
(QMS007) |
Used by branch to document Proficiency Validation |
Internal Proficiency Validations are to be completed a minimum of once per year in January. |
Branch Education Officer responsible for overseeing validation. Completed form filed at branch. |
|
FORM |
PURPOSE |
WHEN TO USE |
WHERE TO SEND |
|
Mentor Observation Checklist
(ASS305-B) |
Checklist used by mentor to observe the probationary trainer, assessor or facilitator and provide feedback on their performance |
Used by mentor to check probationary trainer, assessor or facilitator is competent before being recommended for endorsement |
Sent into the branch by the mentor or given to the mentoree to put with their application form which is then sent to the Branch Education Officer |
|
Multi-Day Attendance Record
(CAD204-B) |
This form should be used for courses that are held over multiple sessions |
Attendance records must be recorded at every training session of a particular course |
Maintained by trainer at his/her club, or by facilitator at his/her branch |
|
Participant Evaluation of Course
(EAI401-D) |
Used as a quality management tool with an aim to promote continuous improvement of our trainers and facilitators delivery of courses |
Evaluations should be completed by all students at the completion of a training course |
Used by all trainers and facilitators.
All Participant Evaluation Forms to be attached to completed Training Course Report and sent to Branch Education Officer for review and summary |
|
Personal Evaluation Form
(ASS304-C) |
Used to identify personal strengths and weaknesses in the delivery of a training course or assessment |
All trainers, assessors and facilitators to complete form and attach to re-endorsement application form |
A minimum of one Personal Evaluation Form is to be sent into the branch with the relevant Re-endorsement forms for trainers, assessors and facilitators by 31st December each year |
|
FORM |
PURPOSE |
WHEN TO USE |
WHERE TO SEND |
|
Record of Assessment Outcome (RPL)
(ASS301) |
To be completed by RPL assessor to record the RPL assessment outcome |
RPL assessor to complete once received RPL application and RPL interview has taken place |
Copies are to be given to the applicant, SLSNSW Manager Education and branch. Branch to process award on Surf Guard through Form 14 |
|
RPL Application Form
(ASS306-B) |
All course participants are to be shown this form and shown how to complete it by a trained RPL assessor |
Form to be shown to all course participants at start of course.
Form to be used when applicant believes they can gain RPL for the award |
Trained RPL assessor to help applicant to complete form. Form to be assessed by RPL assessor. |
|
Single Day Attendance Record
(CAD205-B) |
This form should be used for courses that are held over one session |
Attendance records must be recorded at every training session of a particular course |
Maintained by trainer at his/her club, or by facilitator at his/her branch |
|
Student Exit Questionnaire
(CAD206) |
To identify possible causes for students leaving courses without completing them so that this can be prevented in the future |
Any student leaving a course before completing it should fill in this form |
Completed forms should be read by trainer/facilitator for feedback and then attached to completed Training Course Report and sent to Branch Education Officer for review by Branch Education Committee |
|
FORM |
PURPOSE |
WHEN TO USE |
WHERE TO SEND |
|
Training Course Report
(EAI405-D) |
Gives an overview of the course, the participants, results achieved and recommendations for improvement |
Trainer and assessor or facilitator to fill in report at completion of each course |
Form to be sent to Branch Education Officer with course evaluation forms. Branch Education Officer to read evaluation forms and record general overview of feedback. To be reviewed by Branch Education Committee |
|
Training Enrolment Form
(CAD201-D) |
All course participants are to complete ALL PARTS of the enrolment form |
Trainers and facilitators are to get participants to complete the enrolment form at the start of each course |
Completed form is to be kept with all course information and documents |
|
Venue Checklist
(OHS501-C) |
Used to identify a safe learning environment (applies to both internal and external venues) |
One form for each training and assessment venue is required to be filled out originally or when construction changes have occurred |
Responsibility of Chief Training Officer to complete venue checklist for club courses, forms to be filed at club.
Responsibility of Branch Education Officer to complete venue checklist for branch courses, to be filed at branch |
